How To Organize Financial Data Exchange With Third Parties In A Secure Virtual Data Room?

If data is one of the most important assets of financial institutions, then protecting this asset with the help of a Data Room solution is the first step to effective management. So, here is more about how to organize financial data exchange in the software?

Virtual Data Room for financial data exchange

Financial institutions are going through a period of dramatic change. They have to transform their business models, improve the efficiency of financial operations and technology platforms to prepare for intense competition, and improve the quality of the customer experience by offering them digital services. Resiliency and data availability are becoming the number one priority for the financial sector.

With the increasing use of modern services as part of the IT strategy, data protection and management are becoming the number one priority for organizations in the financial sector, as they store sensitive personal and financial data. To improve business agility and customer service, financial institutions need a more sophisticated and flexible approach to protecting and managing data. Secure virtual data room, the leading digital data management platform, enables organizations to achieve the highest levels of data protection and availability, automation, and control during the exchange with third parties.

Secure and effective document management plays an important role in business. In areas such as due diligence and asset management, where speed and security are very important, secure file-sharing is particularly important. In the course of increasing demands on data protection and cybersecurity, a transition from free generic file-sharing options to highly encrypted and functional digital Data Room platforms has become common practice.

How does it work?

The activities of an organization are inextricably linked with the processing of documents – commercial offers, contracts, acts, invoices, applications, incoming/outgoing letters, etc. When documents are stored in different ways, in different places, without version control, without access control, this creates significant difficulties in the work of various departments and the organization as a whole. Moreover, this situation reduces the level of information security, allowing confidential data leakage.

On the other hand, when documents are created, edited, reviewed, and approved in the information context of the executable processes, this increases the usability and speed of decision making since it is clear within which process the document was created, who initiated it, what and when initiated changes in it. In addition, an archive of documents with the entire history of their processing is an essential element of the overall performance and work culture in an organization.

Data Room with built-in workflow allows you to solve the following tasks:

  • provide a unified managed repository of corporate documents with separation of access rights and powers when working with documents;
  • increase the convenience and efficiency of work because documents are embedded in the information context of the processes executed in the system;
  • enable secure financial data exchange between contractors;
  • ensure that the required functional and process information and documents are recorded, as well as the measurement and control of the performance of operations by various performers.

Besides, Data Room systems provide access through a web interface, which makes it as easy as possible to involve employees of geographically remote divisions and counterparty organizations in teamwork. So, Digital Data Room allows companies to competently and efficiently manage information, workflow, as well as all interactions between the system and people involved in common deal processes.